RE-BID NOTICE: Bike and Pedestrian Trail

RE-BID NOTICE: Bike and Pedestrian Trail

Notice is hereby given that the Town of Warwick will accept sealed bids for:

Bike Route and Pedestrian Trail Project
PIN 8760.02

The Owner is the Town of Warwick and the work site is/are located in the Town of Warwick. The projects limits extend from: a bike loop starting and ending at Millers Lane/Covered Bridge Road intersection which traverses fifteen local roads in a 9.6-mile loop with the installation of signage. It will connect with an existing loop on Prices Switch Road in New Jersey. It will also consist of construction of a 1.6-mile off-road pedestrian trail, with signing, between the Appalachian Trail and the Orange Park in Warwick. The trail is 4.9 miles long, has a 45’ log stringer bridge that will span the Long House Creek near Cascade Road. The project also includes construction of a parking area; as well as installation of signing along 3.3-miles of the local roadway network designating a shared-use for pedestrians.

The work includes but not necessarily limited to the following: providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including, but not necessarily limited to the following: [Provide a description of work included. E.g. Installation of approximately 3,500 ft of sidewalks with or without curb; signing and striping including the installation of crosswalks, pedestrian traffic signal upgrades, drainage modification, resurfacing, bridge replacement, etc.]

This is a Federal Aid Project and NYSDOT Standard Specifications, officially finalized and adopted on May 1, 2023 as posted on the New York State Department of Transportation’s website must be followed by the successful bidder.
The DBE goal for this project is: 9%
There are no M/WBE goals for this project.
There are no DBE goals for this project.
The EEO Employment goals for this project are:
17.0% Minority Employment Goal
6.9% Women Employment Goal

The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at

No residential or geographical restrictions will be in effect for this project. Applicable Federal requirements take precedence over State and local requirements unless state and local requirements are deemed to be more stringent.

Contract Documents, including Invitation to Bidders, Instructions to Bidders, Wage Rates, Bid Documents, Agreement, Special Notes, Specifications, Contract Drawings, and any Addenda, may be examined, at no expense, at the office of: Warwick Town Clerk, 132 Kings Highway, Warwick, NY 10990 between the hours of 8:30 am and 4:00 pm Monday through Friday. Contract Documents are also available at on the Town of Warwick website HERE.

No questions or inquiries regarding this bid will be accepted within three (3) business days prior to the bid opening.

Contractors that obtain Contract Documents from a source other than the issuing office must notify the issuing office in order to be placed on the official Plan Holder List, to receive Addenda and any other Bid correspondence.  Bids received from Contractors other than those on the official Plan Holders List will not be accepted.

Addenda will be emailed from Lochner to Bidders listed on the official Plan Holders List.  An emailed response from the Bidder to the Addendum sent by Lochner will act as proof that the Bidder received the Addendum.  In addition to an emailed response, Bidders must acknowledge receipt of all Addenda by signing and dating each Addendum on page 1 of the Bid Form and the Acknowledgement of Receipt of Addenda, page 1.  Failure of any Bidder to receive any such Addendum or interpretation shall not relive such Bidder from any obligation under this Bid submittal.  All Addenda so issued shall become part of the Contract Documents.

Questions regarding the Contract Documents should be directed to Ken Oberle, P.E., Lochner, 106 Isabella Street, Suite 501, Pittsburgh, PA 15212 either through email at: or by telephone at 412,250,4288.  Cc emailed questions to Michael P. Sweeton, Town Supervisor. Bidders shall promptly notify Eileen Astorino, Warwick Town Clerk of any errors, omissions, conflicts or ambiguity within the Contract Documents within 2 days of bid opening.

All bids must include the completed Bid Form, Non-Collusive Bidding and Disbarment Certifications, and Lobbying Certifications.  This is a unit price bid as described in the Instructions to Bidders.  No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.

Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the bid in the form and subject to the conditions provided in the Instructions to Bidders.

Bids to be considered must be received in a sealed envelope at Town Clerk’s Office, 132 Kings Highway, Warwick, NY 10990 by 2 pm, local time, on 10/20/2023 at which time they will be publicly opened and read aloud in the Town Clerk’s Office.  Bids received after the above noted time will not be accepted.

All sealed envelopes should be clearly labeled Bike Route and Pedestrian Trail Project PIN 8760.02.

The Bidder to whom the Contract is awarded will be required to furnish Performance and Payment Bonds guaranteeing performance of work and prompt payment from an acceptable Surety Company for an amount not less than 100% of the accepted bid.  The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract.  If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction for completion online at

The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2,1968 and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). Successful bidders will be required to pay prevailing wage rates on this contract.

The Town of Warwick reserves the right to consider the bids for forty-five (45) days after receipt before awarding any Contract, and to waive any minor informalities in, and to reject, any and all bids. All bids are subject to final review and approval by the Warwick Town Board before any award of contract may be made.  Receipt of bids by the Town of Warwick  shall not be construed as authority to bind the Town of Warwick.

The work will be substantially completed 110 calendar days from Notice to Proceed (NTP) and completed and ready for final payment 321 days from NTP.

The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award.

Owners Contact
Michael P. Sweeton
Town Supervisor
132 Kings Highway, Warwick, NY 10990

Engineer’s Contact
Ken Oberle, P.E.
106 Isabella St.,Suite 501
Pittsburgh, PA 15212 412.250.4288

                                                                        BY ORDER OF THE TOWN BOARD

                                                                        OF THE TOWN OF WARWICK, NEW YORK

                                                                        EILEEN ASTORINO, TOWN CLERK

                                                                        September 13, 2023